Data is a vital ingredient of business that is required at every step of strategic decision making. In an organization where every business process is carried out through the use of technology and maintaining relationships with customer base is given huge importance, the need for a proper management and organization of data ensues. To effectively deal with the exponential growth of unstructured data, it is necessary to link this data to different business tasks and convert it into meaningful and knowledgeable information. This information can be utilized for future planning and trend analysis.
One of the major problems faced by all data-centric organizations is data loss. A data loss incident may occur due to a number of contingencies, such as human errors, file corruption, accidental deletion, drive formatting, virus infection, etc. As data is important for the continuity and success of a business, any instance of data loss may prove to be catastrophic or disastrous.
In order to prevent data loss, you can follow the below recommended practices:
Keep documents on a drive other than your boot drive:
Whether it is a virus infection or a software failure, your boot drive is affected and sometimes, the operating system crashes. In such cases, you will be only left with an option to format the drive and reinstall the operating system. To avoid an instance of data loss at this stage, you should try to keep all your data on a second internal hard drive.
Avoid accidental deletion:
A range of data loss cases occur when users unnecessary edit or frequently delete portions of data in their critical documents. To get rid of this issue, you can try saving your file at some other location with a different name before starting with your work.
Verify email attachments:
Your email attachments may occasionally contain viruses that can cause damage to other important files stored on the drive. Hence, you should always scan all email attachments before downloading them to your computer.
Use Anti Virus Software:
These software is devised to protect your PC from viruses, trojan and other malicious-ware. Some viruses may delete, modify your data causing your PC to crash.
PROTECT Your PC Against Power Surges:
An un-interruptted power supply helps you to shut down your system properly so that you can easily protect your PC and data loss during a power failure & you will never lose any files or damage any hardware components due to power failure.
Practice Disk Maintenance
Perform disk maintenance once every one or two months. Such process helps you to ensure that the data is arranged more contiguously and it is also make easy to access & recovery of your data. Also Clean up temporary & unused files on weekly basis.
Regularly back up files and folders:
It is wise to keep backups of your important files and folders to mitigate all risks of a potential data loss. A good backup is an excellent way to prevent your data form data loss against viruses, data corruption and human errors. You can also schedule data backup tasks to run a specified date and time. You should ensure that your backups are fine, to do so test the backup jobs by attempting to restore them to an alternate location. You should make sure to store these backups in a separate zone or region of your drive that is free from viruses and other similar threats.
Third Party Data Backup Software:
A plethora of third-party tools are available that enable you to easily perform backup of your precious files, folders, and email databases. These software are capable of taking different types of backups, including Full backup, Differential backup and Incremental backup. They allow you creating a virus-free ‘Secure Zone’ for storing your backup files and a ‘Bootable Rescue Disk’ that can help to restore your system in the event of a crash. With the help of these data backup software, you can perform all your backup and restore tasks with ease.
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