Workflow in Despatch and Speednet

DESPATCH MODULE

1. Procedure for entering the articles booked at BO.

Data entry – Article from other Source – OK – SOs/BOs articles – Select the article type (RL /RLAD/RP/RPAD).- Bo Rct no. – Scan the barcode no of the article- Enter the weight, receiver address, booking office, destination, pincode.-Then click OK.

2. Procedure for collecting the articles (returned to sender, redirection) from Postman

Receipt – Fetch from Postman – Fetch – Select all – Fetch to Despatch –OK- Close.

(Here, update the destination Pincode )

3. Procedure for collecting the articles booked at SO.

Receipt- Receipt from counter / Spl journal/ BOs.- Select the Fetch from as All (other than HVMO)- Fetch-Yes – Select all – Receive – Close.

4. Procedure for collecting HVMO’s

Receipt- Receipt from counter / spl journal/ Bos-Select the Fetch from

as HVMO - Fetch-Yes – Select all – Receive – Close.

5. Auto sorting:

Do auto sorting for each bags.

6. Procedure for preparing HVMO List.

Prepare- HVMO List- Then select prepare HVMO List- Select the Station name as bag (Mangalore RMS/ or Any destination for which you are closing the bag) - OK- Select all- Prepare-Close.

7. Procedure for printing the HVMO List

Report – Bundle/ Despatch/Deposit list- Then select the Report type as HVMO

List- Fetch details- Select the Due bag (Mangalore RMS/ or Any destination for which U had closed the bag )- Printer- OK.

8. Procedure for Preparing Bag & Despatching.

Prepare –Bundle/ Bag- Close-Bag type Regb/Parcel- Select the Bag name- Scan the Bag barcode no.-Fix Bag. If auto sorting is done, all the bundles and sorted articles will appear automatically.

If auto sorting is not done, –Fetch – Select the articles for the particular destination- Then click ►- Then Select all – Close Bag- Then click Yes-Close.

9. Procedure for printing the Regd/ Parcel list.

Report – Bundle/ Despatch/Deposit list- Then select the Report type as Despatch list- Select the Despatch No.-Then click the type Regb/Parcel- Fetch details- Select the Due bag ( Mangalore RMS/ or Any destination for which you have closed the bag )- Printer- OK.

10. Procedure for printing the Regd / Parcel abstract.

Report – Abstract – Select the abstract type as Reg/ Par- Then select the abstract side as Both side.- Printer –OK

SPEED NET MODULE

1. Procedure for receiving speed bag from SPCC

Receipt- receipt of bag-select received from-OK-Scan the bag bar code no.-enter the weight-OK-Finish-Close.

2. Procedure for opening the speed bag

Receipt –Opening of bags-scan the bag bar code no.-enter the no. of articles received-Finish-Close.

3. Procedure for issuing the speed articles for BO

Delivery- Invoicing-Speed post articles- Articles for other offices-Select the Bo.-Scan the article-enter the address of the article.-OK

4. Procedure for issuing the speed articles for Post man.

Delivery- Invoicing-Speed post articles- Articles for delivery-Select the beat No.

Scan the article-enter the address of the article.-OK.

5. Procedure for printing the Postman delivery slip

Reports- Delivery-Speed post articles-Delivery slip-Select the Beat –Printer- OK.

6. Procedure for printing the BO delivery slip.

Reports- Delivery-Speed post articles-To other offices-Select the BO –Printer- OK.

7. Procedure for window delivery

Delivery-Window delivery- Speed post articles- Scan the speed post article-OK.

8. Procedure for deposit the speed post articles.

Delivery- Invoicing-Speed post articles-Direct delivery or deposit-Select the

Window deposit –scan the speed post article- OK.

9. Procedure for Bo returns

Delivery- Remarks from other offices-Speed post articles-select the Bo-Fetch-Select the speed article –Select the status-OK.

10. Procedure for Post man returns

Delivery –Returns-Speed post articles-Select the Beat No.-Click next-scan the undelivered article-Select the remark –OK-Finish-Yes.-Accept-Close.

11. Procedure for despatching the deposited articles.

Delivery –Despatch-Missent articles/Beat and deposit articles-Speed post articles-scan the articles-Scan the speed post article-Then click OK.

12. Procedure for collection of booked articles

Receipts- Collect booked articles, my office-Click through network-OK-OK-

Then click Fetch Pos uploaded Data-Finish-OK.

13. Procedure for closing of speed post bag

Issues-Closing of SP Bags-Select office name-Fetch-Then click OK-Scan the speed post articles-Finish-Scan the bag bar code no.-Enter the weight-OK-Print-Close.

14. Procedure for despatching the speed post bag/Printing Mail list.

Issues –Despatch of bags-Select the Departure time-Fetch-Then click OK-Take the printout of Mail list by pressing Yes.

15. Procedure for Printing Speed Post Abstract.

Reports-Abstract-View User Article Abstract-Select the User name or View

Office Article Abstract- Pinter-OK-Then click Close.